Offices are a central hub for your employees and a vital piece of your business's operations. Making sure your office is a safe and healthy place to work is an essential step in improving employee morale and reducing workplace illnesses. Establishing a strong plan of action for your office cleaning will help you reduce employee sick leave, and improve your office's aesthetics.
It's most important to thoroughly clean areas where bacteria are most likely to grow and thrive, it's also common for these areas to be a breeding ground for bad smells. Ultimately, an efficient cleaning program will help you kill two birds with one stone and keep your building clean and safe, but also looking and smelling great.
How Often Do Offices Need To Be Cleaned?
The cleaning frequency you will need to adopt for your office is dependent upon several variables.
Office Size: Large buildings will require more frequent cleaning.
Office Population Density: Sparsely populated offices need less frequent cleaning than densely populated offices.
Willingness to Self-Clean: Offices whose employees handle cleaning tasks will need far less frequency than those who leave all cleaning tasks to their janitorial supplier.
We've quoted just about every size office imaginable and created a huge variety of cleaning plans to accommodate each building's needs. We've come across office buildings that need 40 hours of cleaning 5 nights a week. We've also encountered offices that prefer cleaning 1 time each week for 4 hours, and offices that want 1 hour of cleaning 5 nights a week, the combinations are endless. Fortunately for you, cleaning companies are adept at understanding your building's needs and helping you reach a cleaning routine that meets your requirements and fits your budget.
office cleaning checklist
While no office is quite the same, cleaning offices remains fairly consistent from building to building. The following list contains the most common cleaning tasks performed by office cleaners:
Hard Surface Floor Care
Wiping Down Desks
1. Waste Removal
The main feature of waste removal is removing trash from personal trash cans at each employee's desk and replacing the can liner. It's important to remove trash cans each night, especially if employees are snacking and eating at their desks and putting their trash in their personal trash can. Leaving food waste in personal cans for too long poses potential health and safety issues, just to name a few:
Food scraps will attract insects and pests and is a breeding ground for bacteria.
Common foods and drinks like bananas and coffee can will create a very pungent odor in your space that can cause issues for nearby employees.
It's important for buildings that don't receive daily cleaning services to put measures in effect to prevent food waste from lingering in personal cans for too long. Providing supplies for employees to change their trash can liner or having a designated food waste receptacle in a common area can help mitigate food-related issues in your building between cleaning days.
2. Carpet Cleaning
Many offices are completely covered with carpet, with common exceptions for high traffic hallways, lobbies, and lunchrooms. With such large swaths of carpet, it's incredibly important for office managers to make sure their carpets are getting properly cleaned.
Dirt, water, salt, and other outside contaminants from daily foot traffic join forces with occasional food and drink spills to wear, tear, and stain your carpets. It's critical for office managers to take care of their carpeting. Daily vacuuming, spot cleaning after spills, and regular carpet deep cleaning prevent your carpet from picking up harsh odors, reduces fraying, and increase the longevity of your carpeting. If you're interested in learning more about carpet cleaning, go check out some of our other posts like the importance of keeping carpets clean or carpet cleaning services from Summit Building Services.
3. Hard Surface Floor Care
Many offices feature hallways, lobbies, and lunchrooms with hard surface flooring. Hard flooring comes in many varieties like tile, VCT, vinyl, and concrete. The most surefire way to keep any of these flooring types clean on a daily basis is simply sweeping and mopping.
In addition to sweeping and mopping, we offer a variety of floor cleaning and refinishing services that keep hard surface floors looking great year round. These services include buffing, top scrubbing and recoat, and stripping and waxing.
4. Office Restroom Cleaning
Clean restrooms are a basic necessity in the workplace. While office restrooms don't face the wear and tear of a factory bathroom, it's still important to remain vigilant about the state of your restrooms. Daily restroom cleaning covers the basic steps of cleaning mirrors and countertops, wiping down toilets, replacing low rolls of toilet paper and paper towels, removing trash, and sweeping and mopping. We've explored restroom cleaning in much fuller detail in our Comprehensive Restroom Cleaning Services Checklist.
5. Office Lunchroom Cleaning
The lunchroom is a central hub area in your building where employees gather during their lunch breaks and throughout the day to wind down. Cleaning tables and counters, sweeping floors, and removing the trash are essential steps necessary to keep lunchrooms fresh and clean. These are just the basic steps, if you're interested in a complete guide on lunchroom cleaning, check out our definitive lunchroom cleaning checklist.
Dusting is a critical part of any office cleaning routine. While dusting doesn't need to be an everyday cleaning task, thoroughly dusting an entire building each week prevents too much unsightly dust from settling on high surfaces.
The best way to perform dusting is not to do an entire building at once, though it is certainly a way to do it. It's best to break a building into chunks and dust in that area each night of service. While making little difference to building occupants, it makes dusting large buildings much more attainable for cleaners.
7. Misc. Cleaning Tasks
While we try to create our quotes in a way that our cleaners effectively use their entire shift, there are times when cleaners work quickly and finish their normal cleaning tasks. When this happens, we encourage our employees to spend the rest of their shift taking care of some miscellaneous cleaning tasks that aren't part of their normal cleaning routine. These tasks include some of the following:
Wiping Down Desks
Disinfecting door handles and light switches
Clean fingerprints off glass doors
Let's Talk About Your Office
Summit Building Services are trusted stewards of janitorial services for 200+ businesses throughout Northeast Ohio. We've cleaned buildings and offices in nearly every industry from grocery to steel. With this experience, we've been able to create cleaning programs that meet the specific needs of each building we service. We create these programs around each client's cleaning needs, and their cleaning budget to create win-win situations with our clients. If you're looking to make a change in your office cleaning provider, Summit Building Services is ready to help you. Your free quote is just a few clicks away when you schedule a building walkthrough.